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Committee meeting

Audit and Risk Subcommittee 26 September 2024

Thursday 26 September 2024

1PM - 4PM

Venue: ORC Council Chamber Level 2, Philip Laing House 144 Rattray St, Dunedin

The Audit and Risk Subcommittee meeting covers safety and wellbeing updates, treasury and investment performance, asset management audit progress, and statutory compliance risks. Reports include financial oversight, internal audits, and risk management.

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  1. Agenda Topic
  2. Welcome
  3. Apologies
  4. Public Forum
    • No requests from members of the public to address the Audit and Risk Subcommittee were received prior to publication of the agenda.
  5. Confirmation of Agenda
    • Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
  6. Declarations of Interest
    • Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
    • ORC Councillors' Declarations of Interests are published on the website.
  7. Presentations
    • Currently, there are no presentations scheduled for this meeting.
  8. Confirmation of Minutes
    • That the minutes of the Audit and Risk Committee meeting held on 25 June 2024 be confirmed as a true and accurate record.
    • Document: Confidential Minutes Audit and Risk Subcommittee 25 June 2024
  9. Actions (Status of Subcommittee Resolutions)
  10. Matters for Consideration
    1. Safety and Wellbeing Report
      • This report summarises activities and information on health, safety and wellbeing (HSW), and people and culture (HR) at ORC (Otago Regional Council) for the 2024/25 year to date.
      • Document: Incident Near Miss Dashboard July and August 2024
      • Document: Health, Safety & Wellbeing Critical Risk Profiles as of 30 August 2024
      • Document: Incident Near Miss Dashboard July 2023 to June 2024
    2. Treasury Report
      • To present the quarterly Treasury Reporting Dashboard from Council’s Investment Advisor, Bancorp, as at 30 June 2024.
      • Document: Treasury Reporting Dashboard 30 June 2024
    3. Managed Fund Portfolio Performance Update
      • To present the Q2 2024 Portfolio Performance Report from Council’s Investment Manager, JB Were (JBW), for the period ended 30 June 2024.
      • Document: JBWere Q2 2024 Portfolio Performance
    4. Asset Management Internal Audit Update
      • This report provides an update to the Audit and Risk Subcommittee on progress on an Internal Audit of Asset Management Practice at Otago Regional Council.
    5. Deep Dive - Statutory Compliance
      • To facilitate a discussion, or ‘deep dive,’ into Council’s management of the strategic risks arising from Statutory Compliance.
      • Document: Strategic Risk - Statutory Compliance
  11. Resolution to Exclude the Public
    • That the public be excluded from the following items under LGOIMA 48(1)(a):
      • Annual Report 2023-2024 Audit Report
      • Long-Term Plan 2024-2034 Audit Report
      • Strategic Risk Register
      • Managed Fund Report
      • Insurance Renewals Update
      •  Review of ORC’s Document Management System Privacy and Security Controls
  12. Closure
Agenda/Reports

2024.09.26 Audit And Risk Subcommittee Agenda

Meeting Minutes

2024.09.26 Audit And Risk Subcommittee Minutes

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