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Fill out the form below if you are planning to transfer oil or fuel to/from a vessel in Otago.

After selecting "Submit", please wait and stay on the page until a confirmation message appears.

If you have any questions about the oil transfer form or anything else related to the transfer of oil or fuel to/from a maritime vessel in Otago, feel free to get in touch with us via email (harbourmaster@orc.govt.nz) or phone (0800 474 082).

Vessel Details
Select date and time when transfer will occur
Select berth where transfer will occur
What are you transferring? *
How are you transferring? *
State if litres (e.g. 30,000 l) or kilo litres (e.g. 30 kl). Amount cannot exceed tank capacity stated above.
Ship or Shore stop? *
Checklist
Ship securely moored? *
Bravo flag (B) exhibited, or all around red light at night? *
Containment equipment available, and ready to be used? *
Scuppers adequately plugged and/or overflow protection on breathers? (No rags) *
Unused bunker connection blanked? *
Hoses securely connected, wired closed, supported and protected? *
Valves set correctly for tanks to be used? *
Positive communications between ship and shore? *
Continuous monitoring of ship valve manifold, vent pipes and shore control point? *
Details of monitoring and communication * Select all methods of monitoring and communication that apply
Signatories
SHIP
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SHORE
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Note
  • The level of detail required is considered the minimum for normal operations, though we may contact you for more information about any more specialised activities.
  • This checklist must be completed by the oil company's representative prior to commencement of transfer operations.

SPILLAGES MUST BE CLEANED UP AND REPORTED TO THE OTAGO REGIONAL COUNCIL

  • Fines under the Maritime Transport Act 1994 and Resource Management Act 1991 are a maximum of NZ$300,000 (individual) or $600,000 (Company) PLUS expenses and costs incurred in removing and cleaning up the oil.
  • The completion of this form should be considered as part of the Tier 1 response plan as required by Marine Protection Rule Part 130B.
  • No action whatsoever by the transfer operator in conjuction with this checklist shall affect the ship's obligations and/or liabilities in any way.

Declaration

ENSURE THAT:

  • When transfer ceases or is temporarily stopped, valves are closed.
  • Relevant safety procedures are maintained throughout the transfer.
  • During transfer, competent persons are in continuous attendance at valve manifold on wharf.
  • During transfer, competent persons are in continuous watch on deck and in engine room.

PUMPING SHOULD NOT START UNTIL THIS CHECKLIST IS SATISFACTORILY COMPLETED

DECLARATION (including Ship's Master or Chief Engineer)

By submitting this form, we acknowledge we have checked, wherever possible jointly, the items on this checklist, and have satisfied ourselves that the entries made are correct to the best of our knowledge.


24/09/2025

Please submit your form below. After selecting 'Submit', please wait until a 'thank you' message appears for confirmation of submission (you will also receive an email shortly).

24/7 Pollution Hotline

0800 800 033

Call us Mon-Fri 8am-5pm

0800 474 082

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