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Contracting with ORC
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Contractor and supplier information
This page sets out the information we need before you become a supplier or contractor for the ORC.
Please complete your payment details in the new supplier request form. Send the form to your ORC contact, who will pass it on to the finance team. Attach proof of bank details (such as a deposit slip).
Most businesses will handle their tax arrangements directly, but we are sometimes required to deduct taxes before your bill is paid.
For some activities, we must deduct tax before paying your bill (Schedule 4, Income Tax Act 2007). If you perform one of these activities, please provide us with a declaration of the amount to deduct – otherwise we will deduct 45% and pay it to Inland Revenue on your behalf.
These activities are summarised on the back of the IR330C Tax Rate Notification for Contractors form. Please check this form to see whether you need to fill it out. If you do, please submit it with your new supplier request form.
The ORC is committed to ensuring a safe working environment and meeting our duties under the Health and Safety at Work Act 2015 when engaging contractors. This keeps ORC employees, contractors, sub-contractors and members of the public safe.
To work for the ORC, you must pass our health and safety approval. This applies to any type of work or service, but not to the supply of goods or products. Please review the Contractor Health and Safety Policy below.
Complete either the self-declaration for low-risk work (e.g. consulting/desk-based work) or the pre-qualification questionnaire for medium to high-risk work (e.g. maintenance/repairs, field work, construction).
Please send your completed forms to contractor.safety@orc.govt.nz
February 2022
DOCX | 117 KB
ORC Contractor and Subcontractor Pre-Qualification Questionnaire for Low Risk or Consultancy Work 2022
February 2022
DOCX | 131 KB
March 2022
PDF | 410 KB
The ORC is committed to fair, transparent and responsible procurement when purchasing goods and services. Our Procurement and Contract Management Policy sets out how we meet our obligations, ensure value for money, and keep risks within Council’s established criteria. This helps us deliver consistent, accountable and ethical outcomes across all procurement activities.
All staff and contractors working with ORC must follow the procurement principles in this policy. These include treating all suppliers fairly, supporting local suppliers where possible, considering te ao Māori, planning procurement appropriately, and complying with relevant legislation.
Before procuring goods or services, staff must complete the required procurement steps for the value and risk of the work. This may include obtaining written quotes, completing a procurement plan, running a tender process, or documenting a sole-supplier exception. Contract establishment and contract management requirements also apply to ensure obligations are clear, monitored and fully documented.
For full details on procurement thresholds, processes, contract requirements and delegation levels, please review the Procurement and Contract Management Policy below.
If you have any other questions, please talk with your key contact person at the ORC, or email:
Regulatory Department: regulatory.procurement@orc.govt.nz
Engineering Department: Engineering.Procurement@orc.govt.nz
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